Important Association Documents

The following documents are important and you or your HOA should provide to your attorney to help prepare your defect claim:

Governing Documents:

  • Articles
  • Bylaws
  • CC&Rs
  • Rules and Regulations
  • Condo Plan

Architectural/Engineering Documents:

  • Plans/Drawings
  • Specifications

Information Regarding Defects:

  • Annual or periodic maintenance reports of HOA
  • List of Defects/Deficiencies
  • Maintenance Repair Logs and Invoicing
  • Correspondence with Developer/Converter
  • Homeowners' Surveys of Defects
  • Homeowners' Complaints
  • Board Minutes Regarding Defects
  • Executive Session Board Minutes
  • Expert Reports/Correspondence
  • Correspondence with Management Company(s)
  • Correspondence/Claims with Insurance Companies
  • Correspondence with Attorneys
  • Photographs of Deficiencies and Damage
  • Repair Estimates
  • Release(s) of Liability

Prior Repairs:

  • Invoices
  • Contracts
  • Paid Receipts
  • Photographs
  • Repairs

Condo Conversion Disclosure Documents

  • Disclosure Documents
  • California Civil Code Section 1134 Buyer Disclosures
  • DRE file Materials
  • Purchase and Sales Agreement
  • CC&Rs
  • Sales Brochures
  • Escrow Documents

Department of Real Estate Files

  • DRE File Materials
  • Declarant's Application for Subdivision Approval
  • White Report (Final Subdivision Report for each phase)
  • Original Budget Worksheets, and approved HOA budget.

Future Repairs:

  • Estimates/Proposals
  • Reports & Correspondence

Sales/Promotion:

  • Advertising Circulars
  • Sales Brochures

Reserve Studies:

  • Reserve Studies
  • Budgets
  • Proposed Budgets